Direct answer: Use the recorded deed for the conveyance document and the assessor record for assessment administration. Neither one alone is a complete title report.
What each record is designed to show
Recorded deedGrantor, grantee, legal description, execution and recording details.
Assessor recordAssessment owner, parcel ID, values, characteristics and exemptions.
Tax recordBill, payment status, penalties and taxing jurisdictions.
Title searchChain of title, liens, easements, restrictions and other interests.
Why names or acreage can differ
The systems update on different schedules and can use abbreviated legal descriptions, mapped acreage, mailing names or ownership percentages. Resolve the source document before requesting a correction.
Frequently asked questions
Is the assessor owner name legal proof of ownership?
No. It is an assessment record. Review the recorded conveyance and title history.
Can the assessor correct a deed?
No. A recorded-document problem belongs with the Recorder or Clerk and may require a properly prepared corrective instrument.
Which record should I use for paying tax?
Use the collector’s parcel or account number and current tax record, while separately correcting ownership information if necessary.